Federal Gov Contractors GSA Information Center

As Autodesk’s Master Government Reseller, DLT provides federal agencies and the contractors that serve them with integrated 2D and 3D digital design mapping/GIS solutions, civil engineering and simulation software, and collaboration solutions.

How DLT Can Benefit Federal Government Contractors
DLT’s expertise can benefit government contractors working with federal agencies such as the DoD, Homeland Security, Departments of the Interior and State – plus many others.

Here are just a few of the benefits:

• Since 1987, DLT has delivered technology solutions from leaders Autodesk, NetApp, Oracle, Quest Software, Red Hat and Symantec, among others, to many federal agencies.
• DLT provides solutions from technology experts that complement your CAD or GIS software.
• DLT holds the sole GSA Schedule for Autodesk and offers discounted pricing off commercial prices to federal government agencies and their contractors.
• DLT has multiple procurement vehicles, contracts and marketing expertise to supports its clients.

Eligibility for GSA Pricing
If you’re a contractor for the federal government, you may be eligible for special pricing. But how do you know? Most contractors are eligible for discounted pricing if they can provide applicable, valid Federal government contract information or a letter of supply from the agency(s) with whom they are working.

Contractors maybe required to provide additional documentation. Please consult the ARRA website for specific requirements.

How Contractors can Benefit from the ARRA
DLT can help explain which agencies are using certain products and how federal government contractors can obtain GSA pricing; how much ARRA funding is allocated to contractors, how they can increase customer base, and reporting issues.

Here are the answers to some of the most asked questions regarding reporting:

• Who is required to submit the report?  

The reporting requirement attaches to the person/company receiving money from the federal government under the Recovery Act. The rule applies to all federal contractors regardless of size or business ownership. This means that at the federal level, the prime contractor who receives a contract funded by the Recovery Act must submit the quarterly reports (this includes, but is not limited to, orders, Governmentwide Acquisition Contracts (GWACs), multi-agency contracts (MACs), Federal Supply Schedule (FSS) contracts, or agency indefinite-delivery/indefinite-quantity (ID/IQ) contracts); at the state-level, the state government must submit the report (although it may well require additional information from some of its prime contractors).

• How will contractors know if the Recovery Act applies?  

In any contract funded in whole or in part by the Recovery Act, the contracting officer shall indicate that the contract action is being made under the Recovery Act, and indicate which products or services are funded under the Recovery Act. This requirement applies whenever Recovery Act funds are used, regardless of the contract instrument.

For new federal procurements, contracting officers must include a new FAR clause (FAR 52.204-11) in solicitations and contracts funded in whole or in part with Recovery Act funds, except classified solicitations and contracts. Contracting officers who wish to use Recovery Act funds on existing contracts must modify the Contract, on a bilateral basis, to incorporate the new FAR clause if any Recovery Act funds will be used to fund the work under the contract. In the event that a contractor refuses to accept such a modification, the contractor will not be eligible for receipt of Recovery Act funds.

Additionally, the contracting officer is required to structure contract awards to allow for separately tracking Recovery Act funds. Therefore, contracting officers may either award a separate contract when using Recovery Act funds or may establish separate contract line item numbers (CLIN) for the work funded by the Act to mitigate commingling of Recovery funds with other funds.

State-level procurements are governed by different rules issued by the OMB in April (available at: http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-15.pdf). The rules are largely the same, however, there are some differences. As a result, “federal” contractors trying to pursue business opportunities at the State level need to be attuned to any state-specific reporting requirements that apply to any State order or contract funded by grants under the Recovery Act.

• What type of information must be included in the reports?  

The data elements to be reported are outlined in the FAR clause 52.204-11, in paragraph (d). Generally, contractors that receive awards (or modifications to existing awards) funded, in whole or in part by the Recovery Act, must report quarterly on the following types of information:

1. The dollar amount of contractor invoices;
2. The supplies delivered and services performed;
3. An assessment of the completion status of the work;
4. An estimate of the number of jobs created and the number of jobs retained as a result of the Recovery Act funds;
5. Names and total compensation of each of the five most highly compensated officers for the calendar year in which the contract is awarded, but only if the Contractor meets certain revenue targets; and
6. Specific information on first-tier subcontractors (or aggregate information if the subcontract is less than $25,000, or the subcontractor is an individual or had gross income in the previous tax year of less than $300,000).

Prime contractors will have to obtain certain information from their first-tier subcontractors. As a result, FAR clause 52.204-11 requires certain reporting requirements be flowed-down to subcontracts over $25,000. Additionally, the information required on the prime contractor award varies from that required for the first-tier subcontract awards. While most of the data elements impose only one-time burden collection, some will require quarterly updates.

• When must the reports be submitted?  

Reports from contractors for all work funded, in whole or in part, by the Recovery Act, and for which an invoice is submitted prior to June 30, 2009, are due no later than July 10, 2009. Thereafter, reports shall be submitted no later than the 10th day after the end of each calendar quarter.

• How is the report submitted?  

Contractors will report the information, using the online reporting tool available at http://www.FederalReporting.gov, using instructions at that Web site. The online reporting tool is currently being developed and is scheduled to be completed for use by the July 10th timeframe.

• Are there any exceptions?  

There are no exceptions under the Act for commercial items or for purchases under $100,000 — the rules apply to all purchases at all levels using Recovery Act funds.

Want More Information?
To learn more how federal government contractors can benefit by working with DLT and how the ARRA benefits them, contact DLT at 888.447.2223 or complete this request for information form

For information about DLT, Autodesk’s Solutions for Government and other materials, visit www.dlt.com/autodesk

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